Registering a Patient

The Category of the Patient, this is similar to Client Category.

The name of the patient.

When a new patient is added, it is assigned a unique identification number by the system.  This is cannot be changed by the user.

The Species of the patient.    

The Breed of the patient.    

The Colour of the patient.    

The Gender of the patient.     

If the client prefers to see a particular veterinary surgeon when they visit, the name of the surgeon can be allocated to the patient.  This information is displayed to the user when booking an appointment in the diary.

If the patient's microchip number is known, insert it here.  If a microchip is implanted into the patient and sold via the system, Merlin will prompt the user to enter the chip number and this will be stored here.  

This date is the last date this animal had treatment applied to their file.  

The date that the patient first registered with the practice.  If you are re-registering a long-standing patient, you may select the actual registration date using the date selector .

The patient's date of birth, this can be entered by two methods.

1) use the date selector  to select the exact date

2) Use the Enter Age button.

The age will be calculated automatically if date of birht has been entered.

The weight of the animal in kilograms.  The ability to store weights to three decimal places means that the weight can be stored to the nearest gram.

Selecting a date will store the date that the animal died if applicable .  Setting a date here will also mark the animal as "deceased" in the records ensuring removal from any booster lists or mailings.

Select the name of the insurer from the drop down list.  

T

he patients insurance policy number may be stored here for reference.

Register the start date using the date selector.

Referral Practices or Vets / Nurses studying for academic qualifications may wish to record case numbers for patients.

This works exactly the same way as Client Discount Category does, except this Category applies to the individual animal.

Select the name of the preferred flea prevention for this patient.  Names may be added to the drop down list by the practice administration.

The date that the client last bought a flea treatment for the patient is stored here, this value may be entered manually by the user. It is possible to configure treatments as 'Flea Treatments' so that this date is automatically updated.

The date that the client last bought a worming treatment for the patient is stored here, this value may be entered manually by the user. It is possible to configure treatments as 'Worming Treatments' so that this date is automatically updated.

Stores any fixed information here. This information will automatically appear in the hospital list.

Can be used to indicate if the client is a member of the practice loyalty scheme or to store a loyalty card number.

Used to store the date of issue of the loyalty card.

Purpose for which the animal is used is stored here, e.g. Stud, Working, Show, Dairy, etc

Used to store the height of a patient.

If an animal has been sold and is no longer with this owner, check this box for reporting purposes and so that reminders are not sent.

Used to store the date on which the animal was sold.

Store any important information pertaining to allergies here.

Register details of the animals location (if different from the clients location).

Used If the animal is intended to be used for the Food Chain.

Available within Patient Category (Farm Animal Only), the 9 - digit County Parish Holding (CPH) number (12/345/6789) is the identification number of your farm.

Available within Patient Category (Farm Animal Only), this allows you to record the size of the Herd.